Resignation email
Resign professionally and warmly, leaving the door open and the handover clear.
When to use it
Use to formally resign. Keep it short, gracious and clear about your last day. Save any grievances for a separate conversation.
The template
Subject: Resignation, [Your name] Hi [Manager], I am writing to let you know I am resigning from my role as [role], with my last day on [date]. Thank you for the opportunity and support during my time here. I am committed to a smooth handover and will do everything I can to wrap up [key responsibilities] before I go. With appreciation, [Your name]
Pick a tone
Dear [Manager], please accept this as formal notice of my resignation from the role of [role], effective [date]. I am grateful for the opportunity and will ensure a thorough handover of [key responsibilities].
Hi [Manager], this is a hard email to write, but I have decided to move on from my [role], with my last day on [date]. Thank you for everything, I will make the handover of [key responsibilities] as smooth as I can.
Hi [Manager], I am resigning from my role as [role]; my last day will be [date]. Thank you for the opportunity. I will ensure a clean handover of [key responsibilities].
Common mistakes to avoid
- Using the resignation letter to air complaints. Keep it gracious.
- Being unclear about your last working day.
- Not offering any handover, which burns goodwill on the way out.
Make it yours in seconds
Paste your details and let iTextwise tailor this message to your reader, then check the tone and meaning before you send.