Request time off or annual leave
Request vacation or leave clearly, with cover arranged, so it is easy to approve.
When to use it
Use to request planned time off. Give notice, state the exact dates, and show you have thought about coverage.
The template
Subject: Time off request, [start date] to [end date] Hi [Manager], I would like to request annual leave from [start date] to [end date], returning on [return date]. To keep things covered, [colleague] has agreed to handle [responsibility], and I will make sure everything urgent is wrapped up or handed over before I go. Please let me know if that works. Thank you. [Your name]
Pick a tone
Dear [Manager], I would like to request annual leave from [start date] to [end date], returning [return date]. [colleague] has agreed to cover [responsibility] in my absence. Kindly let me know if this is approved.
Hi [Manager], hoping to take leave from [start date] to [end date], back on [return date]. [colleague] is happy to cover [responsibility] while I am out. Let me know if that works, thanks!
Hi [Manager], requesting leave [start date] to [end date] (back [return date]). [colleague] will cover [responsibility]. Please confirm. Thanks.
Common mistakes to avoid
- Being vague about exact dates, which makes approval harder.
- Not mentioning coverage, so your manager has to work it out.
- Requesting at the last minute when more notice was possible.
Make it yours in seconds
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