Request a deadline extension
Ask for more time without sounding like you are making excuses, by being specific and showing a plan.
When to use it
Use when you will miss a deadline. Ask early, give a brief honest reason, and propose a realistic new date.
The template
Hi [Name], I want to flag early that [deliverable] will need a little more time. [Brief honest reason], and I would rather get it right than rush it. Could we move the deadline from [original date] to [new date]? If the original date is firm, let me know and I will prioritise accordingly. Thanks for understanding, [Your name]
Pick a tone
Dear [Name], I would like to request a short extension on [deliverable], from [original date] to [new date], owing to [Brief honest reason]. Please let me know if this is acceptable.
Hi [Name], flagging early that [deliverable] needs a bit more time ([Brief honest reason]). Could we push from [original date] to [new date]? Shout if that is a problem and I will rejig things.
Hi [Name], could we move [deliverable] from [original date] to [new date]? [Brief honest reason]. Let me know if the original date is firm.
Common mistakes to avoid
- Asking at the last minute instead of flagging it early.
- A long list of excuses rather than one honest reason and a plan.
- Not proposing a specific new date, so the problem stays open.
Make it yours in seconds
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