Project status update
Give a clear status update that leads with where things stand, not a wall of detail.
When to use it
Use for a regular or ad-hoc update to stakeholders. Lead with the headline (on track or not), then detail and next steps.
The template
Subject: [Project] update, [date] Hi [Name], Headline: [Project] is [on track / at risk / blocked]. - Done: [what shipped] - In progress: [what is underway] - Needs attention: [risk or blocker, and what you need] Next milestone: [milestone] by [date]. Happy to go deeper on any of this. [Your name]
Pick a tone
Dear [Name], please find the [Project] update for [date]. Status: [on track / at risk / blocked]. Completed: [what shipped]. In progress: [what is underway]. Requires attention: [risk or blocker]. Next milestone: [milestone] by [date].
Hi [Name], quick [Project] update! We are [on track / at risk / blocked]. Shipped [what shipped], working on [what is underway], and I need a hand with [risk or blocker]. Next up: [milestone] by [date].
[Project] is [on track / at risk / blocked]. Done: [what shipped]. In progress: [what is underway]. Needs attention: [risk or blocker]. Next: [milestone] by [date].
Common mistakes to avoid
- Burying whether the project is on track under paragraphs of detail.
- Listing activity instead of outcomes and decisions needed.
- Hiding a risk instead of naming it and what you need to resolve it.
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