Out-of-office auto-reply
An out-of-office message that sets expectations and points people to the right place.
When to use it
Use as an auto-reply while you are away. State the dates, whether you will check messages, and who to contact for urgent things.
The template
Subject: Out of office until [return date] Thank you for your email. I am out of the office until [return date] with limited access to messages. For anything urgent, please contact [name] at [email]. Otherwise, I will reply when I return. Best, [Your name]
Pick a tone
Thank you for your message. I am currently out of the office until [return date] and will respond upon my return. For urgent matters, please contact [name] at [email].
Hi! Thanks for your email. I am off until [return date] and mostly offline. For anything urgent, [name] ([email]) can help. Otherwise I will get back to you when I am back!
Out of office until [return date]. For urgent matters contact [name] at [email]. I will reply on my return.
Common mistakes to avoid
- Not giving a return date, so senders do not know when to expect a reply.
- No alternative contact for genuinely urgent matters.
- Promising to reply while away, which defeats the point of being off.
Make it yours in seconds
Paste your details and let iTextwise tailor this message to your reader, then check the tone and meaning before you send.