Decline a job offer by email
Turn down an offer graciously so you keep the door open and protect the relationship.
When to use it
Use to decline an offer you have decided against. Be prompt, appreciative and brief. You do not owe a detailed reason.
The template
Subject: [role] offer Dear [Name], Thank you so much for offering me the [role] at [Company], and for the time the team invested in me throughout the process. After careful thought, I have decided not to accept, as I am pursuing a path that is a closer fit for me right now. It was a genuinely difficult decision given how much I enjoyed meeting the team. I hope our paths cross again, and I wish you the best filling the role. Warm regards, [Your name]
Pick a tone
Dear [Name], thank you for the offer of the [role] at [Company]. After careful consideration I have decided to decline. I appreciate the opportunity and wish the team continued success.
Hi [Name], thank you so much for the [role] offer, it genuinely meant a lot. After a lot of thought I am going to decline, but I really enjoyed meeting everyone and hope we stay in touch.
Hi [Name], thank you for offering me the [role] at [Company]. After careful thought I have decided to decline. I appreciate the opportunity and wish you the best.
Common mistakes to avoid
- Going silent instead of declining, which damages your reputation.
- Over-explaining or criticising the offer. A brief, kind reason is enough.
- Burning the bridge. You may want to work with these people later.
Make it yours in seconds
Paste your details and let iTextwise tailor this message to your reader, then check the tone and meaning before you send.