Payment reminder for an overdue invoice
A firm but polite reminder for an unpaid invoice that keeps the relationship intact while being clear about the amount and date.
When to use it
Use when an invoice is past due. Be factual and specific about the amount and the due date, and make paying easy.
The template
Subject: Invoice [number] now overdue Hi [Name], A quick reminder that invoice [number] for [amount], due on [date], is now overdue. If it has already been paid, please ignore this and accept my thanks. Otherwise, could you let me know when I can expect payment? The payment details are on the attached invoice. Thank you, [Your name]
Pick a tone
Dear [Name], our records show invoice [number] for [amount], due [date], remains unpaid. We would appreciate payment at your earliest convenience, or an update on timing. Thank you.
Hi [Name], just a gentle nudge that invoice [number] ([amount]) was due on [date]. If it is already on its way, thank you! If not, when can I expect it?
Hi [Name], invoice [number] for [amount] was due [date] and is now overdue. Could you confirm the payment date? Thanks.
Common mistakes to avoid
- Being vague about the amount or due date, which invites delay.
- Sounding either apologetic or aggressive instead of simply clear.
- Not offering an easy way to pay or a point of contact for questions.
Make it yours in seconds
Paste your details and let iTextwise tailor this message to your reader, then check the tone and meaning before you send.